Privacy Policy

Scope of This Privacy Policy

This Privacy Policy applies to information processed by Data Fox in connection with our website located at datafox.us, our business services, customer and prospect communications, website enquiries and business and professional contact-data activities.

This Policy may apply to:

• Visitors to the Data Fox website;
• Prospective customers who request information or samples;
• Customers and their authorized representatives;
• Individuals who communicate with Data Fox;
• Business professionals whose professional or business information is processed as part of our B2B data services;
• Individuals submitting privacy, correction, suppression or opt-out requests.

Different rights and obligations may apply depending on your location, the nature of the information involved and the privacy laws applicable to Data Fox and the relevant processing activity.

Information We Collect

The categories of information we process depend on how you interact with Data Fox and the services involved.

Information You Provide Directly

When you contact us, submit a form, request a sample, request a quotation or communicate with our team, we may receive information such as:

• Full name;
• Business email address;
• Business or contact telephone number;
• Company or organization name;
• Job title;
• Country, state or city;
• Company website;
• Target industry;
• Target geography;
• Target job titles or audience;
• Requested data fields;
• Estimated contact quantity;
• Project requirements;
• Messages, comments and correspondence;
• Other information you voluntarily provide to Data Fox.

Information Collected Through the Website

When you use our website, certain technical information may be collected automatically by our website, hosting environment, security systems or analytics technologies. This may include:

• IP address;
• Browser and device information;
• Operating system;
• Referring website or URL;
• Pages viewed;
• Date and time of access;
• Basic interaction information;
• Cookie or similar identifiers;
• UTM and campaign parameters.

Business & Professional Information

In connection with our B2B data services, we may process professional and business-related information such as:

Sources of Information

Depending on the relevant service and project, information processed by Data Fox may come from one or more categories of sources, including:

• Information provided directly to Data Fox;
• Company and organization websites;
• Publicly available business information;
• Professional and business directories;
• Publicly accessible records where permitted;
• Business publications and industry sources;
• Professional profile information;
• Business research and verification activities;
• Customers, partners or service providers;
• Third-party data providers where their services are used.

The particular sources used may differ depending on the audience, geography, type of information and project requirements.

How We Use Information

Data Fox may use information for legitimate business, operational and service-related purposes, including to:

• Respond to enquiries and requests;
• Provide database counts and sample information;
• Prepare quotations and proposals;
• Provide requested products and services;
• Research, organize and prepare business contact databases;
• Verify and standardize business information;
• Identify and remove duplicate records;
• Maintain suppression and opt-out information;
• Provide customer support;
• Communicate regarding existing business relationships;
• Maintain business and transaction records;
• Operate, protect and improve our website;
• Detect spam, fraud, misuse or security threats;
• Analyze website and service performance;
• Exercise or defend legal rights;
• Meet applicable legal and regulatory obligations.

Business & Professional Contact Information

Data Fox provides B2B information services intended to help organizations identify businesses and professionals relevant to defined commercial, research, marketing, sales, recruitment or business-development requirements.

Business contact information may be organized according to criteria such as:

• Industry;
• Job function;
• Job title;
• Seniority;
• Company characteristics;
• Geographic location;
• Selected business or technology attributes.

Data Fox may apply processes such as research, standardization, field review, verification, duplicate removal and suppression before information is included in a deliverable database.

Individuals who believe Data Fox maintains professional or business information about them may submit an applicable correction, access, deletion, suppression or opt-out request as described below.

How We Disclose Information

Depending on the circumstances, Data Fox may disclose information to the following categories of recipients:

Customers

Business and professional information may be provided to customers as part of B2B database, research or information services requested by those customers.

Service Providers

We may use providers that support activities such as website hosting, email, security, data processing, analytics, payment processing, verification or other business operations.

Professional Advisers

Information may be disclosed to legal, accounting, insurance, compliance or other professional advisers when reasonably necessary.

Legal and Safety Requirements

Information may be disclosed where reasonably necessary to comply with applicable law, regulation, court order, lawful governmental request, legal process, or to protect the rights, property, security or safety of Data Fox, our customers or others.

Business Transactions

Information may be transferred as part of a merger, acquisition, financing, restructuring, sale of assets or similar business transaction, subject to applicable law.

Sale or Sharing of Personal Information

Certain privacy laws define the terms "sale" and "sharing" broadly. These definitions may include some transfers of personal information to another business even where a particular individual record is not exchanged for a direct monetary payment.

Because Data Fox provides business information and database services to customers, certain disclosures of professional or business contact information may be considered a sale or sharing under an applicable privacy law depending on the circumstances and jurisdiction.

Where applicable law provides you with a right to opt out of qualifying sale or sharing, you may submit a request using our privacy request process.

Cookies & Similar Technologies

Data Fox and service providers used in connection with our website may use cookies, pixels, logs and similar technologies for purposes such as:

• Operating website functionality;
• Maintaining security;
• Remembering preferences;
• Understanding website usage;
• Measuring website performance;
• Attributing marketing campaigns where applicable.

Most browsers allow you to control cookies through browser settings. Disabling certain cookies may affect some website functions.

Data Retention

Data Fox retains information for periods reasonably necessary for the purposes for which it is processed, subject to business, contractual, legal, security and operational requirements.

Factors considered when determining retention may include:

• The nature of the information;
• The purpose for which it was processed;
• The duration of a customer relationship;
• Contractual requirements;
• Applicable legal requirements;
• Fraud and security needs;
• Dispute-resolution requirements;
• The need to retain suppression records so an opt-out request can continue to be honored.

Information that is no longer reasonably required may be deleted, anonymized or otherwise handled in accordance with applicable policies and legal requirements.

Data Security

Data Fox uses administrative, technical and organizational measures intended to help protect information against unauthorized access, loss, misuse, alteration or disclosure.

Depending on the relevant systems and information, safeguards may include:

• Access controls;
• Restricted administrative access;
• HTTPS and encrypted website connections;
• Hosting and infrastructure security measures;
• Authentication controls;
• Security monitoring;
• Data-handling procedures;
• Vendor and service-provider controls where appropriate.

Your Privacy Rights

Depending on where you live and the privacy laws applicable to Data Fox and the relevant processing activity, you may have some or all of the following rights:

These rights are not absolute. Applicable law may permit or require Data Fox to deny or limit a request in certain circumstances.

How to Submit a Privacy Request

To submit a privacy, correction, deletion, suppression or applicable opt-out request, use one of the methods below.

Verification of Requests

To help protect information from unauthorized disclosure, Data Fox may request information reasonably necessary to verify your identity or authority to make a request.

Where applicable law permits authorized agents to submit requests, Data Fox may request information necessary to verify the agent's authority.

Data Fox will respond to verified privacy requests within the time required by applicable law where such law applies.

Global Privacy Control

Some browsers and browser extensions support privacy preference signals such as Global Privacy Control ("GPC").

Where Data Fox is legally required to recognize a valid browser-based opt-out preference signal, we will process the signal as required by applicable law.

You may also submit an explicit privacy or suppression request through our Opt-Out / Data Removal page.

International Visitors

Data Fox is based in the United States and our website and services may be accessed by individuals or businesses in other countries.

Where privacy laws outside the United States apply to a particular processing activity, Data Fox will address applicable privacy rights and obligations according to those laws.

Information may be processed or stored in jurisdictions different from the jurisdiction in which it was originally collected, subject to applicable legal requirements.

Children's Privacy

Data Fox provides business-to-business services intended for businesses and professionals. Our services are not directed toward children.

Data Fox does not intentionally design its B2B database services to target children. If you believe information relating to a child has been submitted to Data Fox inappropriately, please contact us so the matter can be reviewed.

Third-Party Websites

The Data Fox website may contain links to third-party websites, platforms or services.

Data Fox does not control the privacy practices of independent third parties. When you visit another website, its privacy policy and terms govern that website's collection and use of information.

Changes to This Privacy Policy

Data Fox may update this Privacy Policy periodically to reflect changes to our services, data practices, technologies, legal requirements or business operations.

When we update this Policy, we will revise the Last Updated date displayed at the top of this page.

Where applicable law requires additional notice regarding a material change, Data Fox will provide such notice using an appropriate method.